Youth Protection Policies
February 2023: To continue to create safe environments for youth, updates and clarifications have been made within the Protection of Minors and Reporting Abuse Policy (HRM-050) and associated procedures. Learn more about February 2023 updates here.
HRM-050: Protection of Minors and Reporting Abuse -- The University is committed to providing a safe and secure environment for minors participating in University-sponsored activities and programs on University property and in University facilities or under the authority of the University at other locations. To safeguard these individuals and provide for their well-being and comply with applicable laws, the University has established minimum requirements for those who work with or interact with individuals under the age of 18.
College at Wise: Protection of Minors and Reporting Abuse Policy -- UVA WISE (the "College") is committed to maintaining a respectful, professional and nondiscriminatory environment. The College is committed to providing a safe and secure environment for minors participating in College-sponsored programs and activities on College property and in College facilities or under the authority of the College at other locations. To safeguard these individuals and provide for their well-being and comply with applicable laws, the College has established minimum requirements for those who work with or interact with individuals under the age of 18.
Criminal History Disclosures
See HRM-034 for details on employees’ ongoing responsibility to disclose criminal convictions. From the date of the last background check, any covered program staff convicted for any crime (excluding moving traffic violations) has five (5) calendar days to report the conviction. In accordance with HRM-034, University employees should disclose via the online employee conviction disclosure form.
Covered program staff who are University students should report in accordance with STAF-003: Statement of Students’ Rights and Responsibilities.
Covered program staff who are not University employees or students should report to email@example.com.
HRM-034: Background Checks and Ongoing Responsibility for Employees to Disclose Criminal Convictions -- The University of Virginia has a vital interest in providing a safe environment for its students, patients, visitors, and employees. Background checks and employees’ disclosures of criminal convictions help University officials in their efforts to minimize, evaluate, and respond to risk to the University community in a timely manner.
HRM-040: Reporting by University Employees of Disclosures Relating to Sexual and Gender-Based Harassment and Other Forms of Interpersonal Violence -- Consistent with Title IX and other applicable state and federal law, this Policy outlines the options available to students to disclose alleged Prohibited Conduct (as defined in HRM-041: Policy on Sexual and Gender-Based Harassment and other Forms of Interpersonal Violence (the “Title IX Policy”)) to University employees, and the obligations of University employees to respond to such disclosures, including the responsibilities of certain University employees, called “Responsible Employees,” to report such disclosures to the University’s Title IX Coordinator, so that the University may provide appropriate support, resources and interim measures, take immediate and appropriate steps to investigate what occurred, and take prompt and effective action to end any Prohibited Conduct, remedy its effects, and prevent its recurrence. All University employees are also required to complete training in order to understand their responsibilities in this area, including how to respond to disclosures of alleged Prohibited Conduct.
PRM-014: Use and Management of University-Owned Vehicles -- These requirements (a) contribute to the safe operation and management of University vehicles to protect the general public and the assets of the University; and (b) assist the University in complying with the State’s vehicle regulations in order to prevent denial of liability coverage.
PRM-017: Use of University Facilities or Property and Limits on Direct Solicitation and Advertising -- The University of Virginia is a community in which the ideals of freedom of inquiry, thought, and expression are respected and sustained. The University is committed to supporting the exercise of constitutionally protected expression in University-controlled facilities and property while maintaining a safe atmosphere free from disruption.
The University has established requirements for use of its facilities and property in order to: (1) focus on its mission; (2) provide a safe environment; and (3) preserve the aesthetics of the Grounds.
STAF-003: Statement of Students’ Rights and Responsibilities -- The University of Virginia is a community of scholars in which the ideals of freedom of inquiry, freedom of thought, freedom of expression, and freedom of the individual are sustained. The University is committed to supporting the exercise of any right guaranteed to individuals by the Constitution and the Code of Virginia and to educating students relative to their responsibilities.
HRM-001: Authorization and Engagement of Volunteers -- The University recognizes that volunteers are a valuable resource and can assist the University in its mission of teaching, research, public service, and health care. To reduce volunteer risk and protect the interests of the University, protocols have been established for the engagement of volunteers that clarify the nature of the working relationship and articulate when and how volunteers are authorized to perform activities on behalf of the University.